FoC April 4th 2011 minutes
From twiki
Friends of Chintsa Committee Meeting
4th April 2011 3,30pm
Held at AHJ office
Present: Mike Denison (MD), Martelize Nel (MN), Werner Nel (WN), Laura Conde (LC), Phumla Phakamile (PP), Mikee Ford (MF), Jo Ford *(Skype - JF)
Apologies:
Absent: Mjo Gogela
1. Review of Projects
A brief review of all the projects was covered. Looked at projects currently championed by Jo and Mikee. Established way forward:
1. Feeding Scheme – approach Rose Clark to facilitate with PP.
2. Big Green – MF & MD to establish systems for continued development. Vincent Voltz to play a role.
Other project discussions revolved around:
3. Wild Walk to be motivated as annual event with FoC as partner.
4. Sport Centre is in the process of electing a new committee to continue with the initial work of the steering committee. Although this should have been in place, the community have not managed to call a broadly represented meeting to date for this to happen.
5. London Film Festival – the documentary on the travelling Mother London Football team will be screened at the EL Film Festival and we are looking into a live streaming of the film being shown here to be aired at the festival.
6. Surf Camp for development surfers from Port St Johns and Knysna to be run in Chintsa with our group over proposed dates of 16 – 19 June 2011.
All projects are to align with FoC objectives to bring about changes, improvements and developments in the following three categories:
1.) Education
2.) Social Transformation
3.) Conservation
Individual micro-projects will exist under one of these banners. Funding will be to the macro objective and allocated to the micro by the committee based on consensus and necessity. Champions will approach the committee for necessary funds to achieve project objectives. Funds specifically ear-marked for micro projects will be used within those target objectives.
2. Financials
Martelize provided up dated financials. Committee discussed deficits and allocations to bring the year to closure.
1. Budgets for projects 2011 allocated
2. Improved procurement and tracking systems developed including requisition forms.
3. Allocation of min 10% to be attached to all funding for organisational and administration costs going forward.
4. 10% of existing funds to be allocated for organisational and administrative costs.
3. Organisation capacity/HR
Administrator – it was agreed that the position of an administrator, web updater and social networker is required. This will be a full time voluntary position and it will be offered to Patti Donatella who has expressed an interest in fulfilling this role.
Patti will relay on her own resources but have access to AHJ office for administrative purposes. Direct costs to AHJ for this purpose will be refunded to AHJ accordingly.
4. Education Proposal
MD proposed that the Wild Coast Schools Project be absorbed into FoC in order to allow it to grow further as it is currently limited in its growth as a VA32 project.
Committee agreed this is of value and a proposal for CSI will be written up for dissemination to corporate world. The proposal will incorporate a project manager and hosted interns. This is a movement away from the existing FoC model but the size and impact of the WCSP requires committed and professional leadership.
5. AGM
The AGM will take place on Monday 25 April (Family Day). The club will be approached for a venue.
AGM will be at 16:30 followed by a slide presentation and talk by Werner of his recent trip to Antarctica.
6. Closure
Minutes to be circulated 19 April with an invitation to the AGM & notification of Werner’s presentation.
Meeting ended at 17:30
Contact Details
Chair: Michael Denison - 082 2696421
Treasurer: Martelize Nel - 082 6685328
Secretary: Jo Ford - Skype:joanne.ford9
Committee:
Mikee Ford - 079 1971418
Werner Nel - 082 4827814
Phumla Phakamile - Lost!
Mjo Gogela - 071 8589591
